As far as I can see, there are no downsides to making that change. You’d use it in exactly the same way as the Processed Mail folder, and simply move all mail there.
Outlook 2016 archive button archive#
So my suggestion is this: some MYN users might consider using the Archive folder instead of the Processed Mail folder, so you can get those benefits. Next is that Microsoft added it to its smartphone Outlook app, and if you use that app having that button there is also pretty handy. First is it’s Backspace key shortcut-that’s pretty handy.
However there are some advantages to the Archive button. Create a new GPO and edit as below: Navigate to User Configuration\Preferences\Windows Settings\Registry. Create an OU, a test user account and put this user account into this OU. In both places I stated that you could change the target folder that the Archive button points to. HKEYCURRENTUSER\SOFTWARE\policies\Microsoft\office\16.0\outlook\options\DisableOneClickArchive. I also wrote about it in the 5th Edition of my Outlook book.
Outlook 2016 archive button free#
If you like the one-click approach for filing into the Processed Mail folder, then using a Quick Step to do the same thing is not a bad workaround and more flexible. (Watch free Video #24 at this link for more info on Quick Steps). In my Jnewsletter I discussed using the Archive folder and button that Microsoft added to some releases of Outlook 2016. I think Microsoft removed the ability to choose your own target folder because Microsoft is adding the Archive button to all its mail products, including their phone apps, and they probably found that it’s too hard to support it if people keep moving the target folder around. The button can now only be pointed at the Archive folder. Well, in a new build of Outlook 2016 this last fall Microsoft removed the ability to change the target folder for that button. And I suggested pointing it to the Processed Mail folder. In Outlook 2013, I had this vertical list of Quick Commands on the right side of the Reading Pane which allowed me to Delete, Reply to or Move a message and various other things. In both places I stated that you could change the target folder that the Archive button points to. I just upgraded to Outlook 2016 and I seem to be missing something that I really liked in Outlook 2013.
In my Jnewsletter I discussed using the Archive folder and button that Microsoft added to some releases of Outlook 2016.
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